Wedding + Event Contract

Purpose of the Agreement

The Client wishes to hire the Property to provide services relating to Client's venue needs, as detailed in this agreement.  The Property has agreed to provide such services according to the terms of this agreement.

Terms

Summary

This event venue rental contract is made between Legacy Hill Farm LLC (hereinafter referred to as “The Property”), a Minnesota LLC located at 16434 Highway 61 Boulevard, Welch, MN 55089, for the Event or Wedding Ceremony and/or Reception of  and  (collectively hereinafter referred to as the “Client”).

Whereas the Client wishes to rent the venue from the Property for a specified period of time stated below, in order to hold their Event or Wedding Ceremony and/or Reception.

Service Details

The Property shall provide Client with the following services on a One-Time basis (herein known as "Services"):

Client agrees to rent the venue Property, Legacy Hill Farm, which consists of the ceremony site, courtyard, getting ready suites, pavilion, granary, and barn.

The rental fee does not include access to the house, garage, or sheep barn.   

The rental of the property begins at 10 am on  (day of the event). 

The rental of the property expires at different times based on the day of the week of the event as follows:

• Thursday events: 10:00 pm

• Friday events: 11:59 pm

• Saturday events: 11:59 pm

• Sunday events: 10:00 pm 

The rental of the property for this event ends on  at the applicable rental expiration based on the day of the week shown above.  Final tear-down and cleaning must be completed by the rental expiration time.  The Client, guests, and vendors must all be off the property by the rental expiration time.

Early Access Hours

Early access hours may be available for the event date and can be purchased at the Legacy Hill Farm online shop or by inquiring directly with the Property.    

Guest Count

Wedding events can include up to 295 guests.  The property performance under this contract does not guarantee nor require attendance by a specific number of guests.

Hours of Operation Disclaimer

The Property is currently licensed to operate under the hours stated in the Service Details section of the contract.  If the city or county restricts hours of operation requirements, the Client will be notified and the event will be adjusted to match the variances.  No refund or adjustment in price will be provided. 

Cost and Payment Schedule

The Venue Rental Fee is (hereinafter referred to as the Rental Fee).

The A La Carte Add-on customizations to date are     

The total of the Venue Rental Fee and the A La Carte Add-ons to date = 

If desired, the event can be further customized by purchasing services and items from the Legacy Hill Farm online shop.  

Gratuities (tips) are not included and are voluntary.  

Client shall pay the Total Cost to Venue as follows:    

The first payment is required to reserve the venue and hold the date. The Client agrees to the payment schedule detailed on the invoice and will make on-time payments to the Property.  

Late Fees, Loss of Date, and Payment Default

Client must make all payments on or before the due dates set forth in this Agreement. If the Property does not receive payment within three (3) days of any scheduled due date, including payments for damages or other charges, Client will be charged a late fee equal to five percent (5%) of the overdue amount.

If any payment remains delinquent more than fifteen (15) days, Client shall be in material breach of this Agreement. At that time:

• Client forfeits all rights to use or occupy the venue on the reserved event date, and the date is immediately and fully released back to the Property to use, market, or resell at its sole discretion; and

• Client remains liable for the full contract amount, which shall become immediately due and payable in full.

• Client will be presented a general date release agreement that would make the Cost of Holding Date benefit (shown below) available based on their cancellation date as determined by delinquency.  To receive the Cost of Holding Date benefit in a potentially reduced amount due, the Client would be required to execute the agreement as well as make any cancellation fee payments required for the agreement. 

• If the Client declines to sign the General Date Release Agreement, then the Cost of Holding Date benefit is forfeited in full.  In such case, the full remaining balance of the Wedding/Event contract shall become immediately due and payable upon delinquency cancellation, and Property shall be entitled to pursue all available remedies, including collection of the outstanding balance and associated costs. 

If the date has not yet been resold by the Property, Client may have the opportunity to reinstate the event date by bringing the account current (past-due payments plus applicable late fees). Any reinstatement is subject to the sole discretion of the Property and the availability of the original event date.

This obligation includes liquidated damages for the loss of revenue from the cancelled booking, the loss of volume that occurs when a resale displaces what otherwise would have been an additional booking, and the expenses incurred by the Property in attempting to resell the date (if resale is possible at all). The Property reserves the right to pursue all available remedies to collect the full balance, including late fees, collection costs, and reasonable attorney’s fees.

All events and/or weddings must be paid in full prior to the event date.

Rental Equipment | Setup and Cleanup

The Property will provide chairs and tables for up to 295 guests, a reception space, a bar, a dance space, restroom facilities, and getting ready suites that are included in the Rental Fee should the Client so choose to use them.  The wedding suites will only be available to the wedding party.  Setup of decorations or rented items belonging to the Client must take place on the day of the event only, unless otherwise arranged with the Property. All belongings of the Client must be removed by rental expiration unless otherwise arranged with the Property.

Client agrees to arrange and pay for all of their own rented equipment (if any) including but not limited to: tables, chairs, bar, tents, decorations, linens, etc. The client is responsible for the setup and subsequent cleanup and removal of these rented items by rental expiration.  

Wedding Event Liability Insurance Policy Details

Client will provide a certificate of insurance on a wedding event policy naming Legacy Hill Farm, LLC as an additional insured for liability encompassing dates of the event. The Property must receive this at least 21 days prior to the event. The amount of insurance must be at least $1M per occurrence / $2M aggregate and must include liquor liability, even if no liquor is being served.  Client may purchase insurance wherever they would like.  WedSure (www.wedsure.com) is an option for this purchase.

The effective dates of the policy shall cover two consecutive days, starting on the event date. 

Card on File (COF)

Client authorizes the Property to keep a credit or debit card on file for scheduled payments, late balances, damages, incidentals, or excessive cleanup.

Clients will be notified if their payment plan requires or is eligible for automatic payments. If a payment becomes delinquent, the card on file may be charged for the overdue balance.

If charges are more than what can be collected on the card, Client will still be responsible for paying the remaining balance another way.

Damage, Excessive Cleanup, and Insurance

Client assumes full responsibility for the wedding party, guests, and vendors to comply with all Property rules.

Card on File and Damage Deposit
By default, the Property will hold a card on file for damages or excessive cleanup. Following the event, if damage or excessive cleanup is identified, the card on file may be charged up to $1,000 without further notice. Client will be notified of the issue and any charges applied.

At the Property’s discretion, Client may also be required to provide a refundable Damage Deposit in addition to the card on file. If required, Client will be notified prior to the event. The Damage Deposit may be used to cover damages, Excessive Cleanup, or to satisfy any deductible owed in connection with an insurance claim. Any unused portion of the deposit will be returned after the event.

Insurance Requirement
Client must obtain a wedding and event liability insurance policy naming the Property as an Additional Insured as outlined above. 

The card on file (and Damage Deposit, if required) provides coverage for up to $1,000 in damages or excessive cleanup.  If costs exceed this amount, the Property will make a claim under Client’s insurance policy, and Client remains responsible for any deductible or uncovered expenses.

1. Damage
Damage means any harm to the Property beyond normal wear and tear. Normal wear and tear may include light scuffs on floors, footprints, minor scratches on surfaces, and other signs of ordinary use.

When damage occurs, Client will be responsible for the full replacement cost of the damaged item. Payment may be taken from the card on file (up to $1,000), the Damage Deposit (if required), or through Client’s insurance. If damages exceed these amounts and insurance coverage, Client remains responsible for all additional costs.

Examples of Damage include, but are not limited to:

• Broken, cracked, or missing furniture, décor, or fixtures,

• Torn, stained, or permanently soiled upholstery, linens, or draping,

• Holes, dents, or significant marks on walls, doors, or trim,

• Broken windows, mirrors, or glassware,

• Damage to landscaping, trees, shrubs, or outdoor structures,

• Damage to restrooms, bridal suite, groom’s suite, or catering areas beyond normal use,

• Unauthorized alterations or modifications to the Property or equipment,

• Damage to the dance floor or flooring beyond ordinary wear, including gouges, burns, or deep scratches.

2. Excessive Cleanup
Excessive Cleanup means cleanup required beyond the Property’s standard post-event services, which include sweeping, mopping, collecting trash from provided receptacles, and routine resetting of the venue. Normal cleanup may also include light scuffs on floors, footprints, standard rearrangement of furniture, and other signs of ordinary use.

If Excessive Cleanup is required, a minimum charge of $500 will apply. If cleanup requires more than 3 additional hours, further time will be billed at $150 per hour, per cleaner based on the total hours worked by the cleanup team. Costs will be charged to the card on file or deducted from the Damage Deposit (if required).

Examples of Excessive Cleanup include, but are not limited to:

• Trash, bottles, cans, or other items left outside of designated receptacles,

• Decorations, supplies, or rental items abandoned on-site,

• Cigarette or cigar butts, vaping cartridges, or similar waste left on the grounds,

• Spilled food or drink that requires special cleaning,

• A dance floor left sticky or wet from spilled drinks that requires repeated mopping or staged cleaning,

• Use of non-permitted items such as confetti, glitter, silly string, artificial flower petals, fireworks, birdseed, seeds, or similar substances,

• Bodily fluids, vomit, or similar conditions requiring biohazard-level cleaning.

Optional Care+ Plan
The Property may, at its option, offer Clients an alternative plan in lieu of the Card on File or Damage Deposit requirement. If selected, this plan would cover minor damages and Excessive Cleanup charges up to $1,000. Client acknowledges that any damages or costs exceeding $1,000 remain the responsibility of the Client and are subject to recovery through the required event liability insurance policy.

Noise Ordinance and Music Vendor (DJ/Band)

All music must stop by rental expiration.  The Property reserves the right to ask and require the Clients' DJ or band turn the volume down. Volume must not be excessive and cannot be over 85 decibels. On Fridays and Saturdays, after 10:30 pm music may still be played, but the volume will need to be turned down as set by the property.  Accordingly, on Thursdays and Sundays the music may need to be turned down by 8:30 pm.

The Property will first provide a noise ordinance warning to the music vendor if an infraction occurs.  If the noise ordinance is broken again past the initial warning, a fine of $250 will be charged directly to the music vendor (DJ/Band).   

The music vendor (DJ/Band) will need to vacate the property by rental expiration.  A fine of $150 will be charged directly to the music vendor if they do not adhere to this timeline.  

Security Guard

The Property has security staff that is able to perform sufficient security duty for the event free of charge. This security service will include surveillance and notification of any potential security issue.  The Property security staff member will not be armed and will not take physical force enforcement action. 

If the Client desires an additional level of security services for their event, they will be permitted to contract out a private security vendor for the event.  Additionally, the Property may require the Client's event to have an outside security vendor to service the event based on the size of the event, additional security needs known based on the specific event, as well as the availability of the Property security staff.  If the Client chooses to or is required to contract out a security vendor, the Client will be responsible for the payment of the security services.     

Catering and Alcohol

Client agrees to arrange and pay for all food, beverages, and alcohol from our exclusive licensed caterer and bartender. This includes payments for food and beverage servers and any equipment they may require. Legacy Hill Farm exclusively utilizes the catering and bartending services of "A'BriTin." As the host of a private party, the Client assumes responsibility for the proper and lawful consumption of alcoholic beverages at the Property for the duration of the event described in this contract.

It is a strict violation of Caterer’s liquor license to consume any alcohol on the Property during the event that was not purchased through the Caterer or acquired through the Property. The Property reserves the right to confiscate outside alcohol and dismiss any guest who violates the liquor policy. All guests consuming alcohol require identification.

The catering or bartending service or licensed bartender will exercise due care in serving alcoholic beverages and will use their best effort to refuse service to any person appearing to be under the age of 21 or any person who appears to be intoxicated. The alcoholic beverage service will end at least thirty minutes prior to rental expiration. The Client agrees to fully cooperate and assist the Property, the catering service, or bartending service in enforcing the laws of the State of Minnesota and the policies of the Property regarding the consumption of alcoholic beverages.

Additional Catering Policies
All food and beverage service is provided exclusively through catering, except as expressly permitted by Legacy Hill Farm as outlined below.  

• Cash Bar Access: Legacy Hill Farm may, at its option, require either (a) a Cash Bar Fee paid directly to Legacy Hill Farm, or (b) a Hosted Bar minimum spend with catering as a condition of offering a cash bar. If required, Clients will be notified in advance of their event.

• Late-Night Snacks (Exception to Catering): Legacy Hill Farm may permit certain late-night food items (such as pizza or similar) to be brought in from an outside vendor as an exception to the exclusive catering requirement. If permitted, a Venue Service Fee may apply to cover additional cleanup not provided by catering or the outside vendor.

• Post-Ceremony Snacks (Exception to Catering): Legacy Hill Farm may also permit certain non-perishable snack items (such as chips, or packaged goods) to be brought in with prior approval. If permitted, a Venue Service Fee may apply.

Legacy Hill Farm Marketplace

We are excited to provide you with access to the Legacy Hill Farm Marketplace.  The shop may be open onsite at the Venue location where events and weddings take place.  At this marketplace, the Clients and their guests will be able to share a drink, have a snack, and check out unique hand-picked items to celebrate the day.  See you at the Market! 

The Property reserves the right to operate the marketplace on your event date.  

Photo & Video Permission

Client grants Legacy Hill Farm (“the Property”) permission to take and/or use photo and video material of the event, including images of the Client, guests, and vendors present on the event date.

The Property may use such photos and video for promotional, advertising, website, print, and social media purposes without further approval or compensation. Client acknowledges that this clause constitutes consent for both themselves and their guests and vendors.

Upgrades and Modifications to Property

The Property retains the right to make upgrades, modifications and repairs to the Property (including without limitation the ceremony site, gardens, buildings, and parking) up through and including the date of the event.  Due to ongoing maintenance and improvements, the Property may not have the same look or feel on the day of the event as existed upon booking of the Property.  The Property will promptly notify the Client of any significant changes to the Property that may occur prior to the event. The Property will endeavor to keep such activity from distracting from or interfering with the use of the Property during the event. If for any reason renovation and/or construction is unavoidable and the Property agrees that this activity will disrupt the event, the Property shall make every effort to provide equal, alternative space available within the Property.

Vendor Agreements

All Vendors hired for the Clients' event will need to abide by the Property's vendor rules.  Vendors may be required to agree to a vendor agreement with the Property.  If vendors do not agree to this provision, they may be denied access to the Property.  Vendors include but are not limited to this list: Wedding Planner, Wedding Coordinator, Wedding Designer, Florist, Baker, DJ, Band, Photographer, Videographer, Rentals, Transportation, Officiant, etc.

Gratuities & Tips

Gratuities and Tips are greatly appreciated by service employees.  Please keep the following service employees in mind when considering gratuities on your event and/or wedding day (this list is not exhaustive):

• Bakery

• Catering & Bartending: Please inquire directly with A'BriTin to learn their gratuity arrangement

• Cleaning Crew

• Day of Coordinator

• DJ and/or Band

• Florists

• Legacy Hill Farm Parking Attendants

• Legacy Hill Farm Event Staff

• Photographer

• Security Guards

• Transportation

• Videographer

• Wedding Coordinators

• Wedding and Event Planners

Expenses

Any expenses incurred by the Property while providing Client with Services will be invoiced to Client in a timely manner.  Client is responsible for paying for and delivering any third-party software licenses or products Client wishes Property to utilize 3 months prior to the event date.  At the Property's discretion, Property will make reasonable efforts to integrate Client's suggested software or products.

Collections

Property reserves the right to collect any and all monies owed from Client by whatever means Property deems necessary.  Client shall pay for any costs Property incurs to collect such costs, including reasonable attorney's fees and collection agency costs.

Maximum Damages

Client agrees that the maximum amount of damages he or she is entitled to in any claim relating to this Agreement or Services provided in this Agreement are not to exceed the Total Cost of Services provided by the Property.

Indemnification

Client agrees to indemnify and hold harmless the Property, its related companies, parties, affiliates, agents, independent contractors, assigns, directors, employees, owners, officers, and any mortgagee and master lessor of the Property from any and all claims, causes of action, damages or other losses arising out of, or related to, the Services provided in this Agreement.  In the case of in-person meetings, Client agrees to either secure a reasonable amount of insurance coverage to pay for any claims in the amount of $1,000,000 USD (One Million USD) to pay for any causes of action, damage, attorney fees or other losses as a result of accident or negligence on behalf of the Parties to this Agreement, or if no insurance is secured or the wrong kind of insurance is secured, which is directly in breach of this Agreement, Client waives any rights to directly or indirectly ask or force the Property to pay for any such damages.  Proof of insurance must be delivered to Property 20 days prior to the event date or any date in which it is required to cover.  

Relationship of the Parties 

The Property and any related sub-contractors are not employees, partners or members of Client's company or organization.  The Property has the sole right to control and direct the means, manner and method by which the services in this Agreement are performed.  The Property has the right to hire assistants, subcontractors, or employees to provide Client with its Services.  Parties are individually and separately responsible for their own business operation and expenses, including securing or paying any licensing fees, taxes (including FICA), registrations or permits.  Client is not responsible for paying for any benefits, Workers Compensation, insurance or unemployment fees to Property.  

Non-disparagement

Client and their agents, family members, guests, and representatives agree not to make, publish, or share any statement—written, oral, or online—that disparages, defames, or could reasonably be expected or intended to harm the reputation, goodwill, or business interests of Legacy Hill Farm (“LHF”), its owners, staff, or affiliates. This does not restrict Client from sharing truthful opinions or accounts of their own experience, provided such statements are not false, misleading, or made with reckless disregard for the truth.

Any breach of this section shall be addressed through the dispute resolution process in this Agreement, where LHF may pursue equitable relief, damages, and recovery of reasonable attorney’s fees.

Client Communications

Legacy Hill Farm will communicate directly with the client and will not permit the use of a vendor, planner, or other individuals to speak in lieu of the couple unless agreed upon between the client and the Property.

Cancellation and No-Show Client, Rescheduling, Refunds, and Cost of Holding Date

Cancellation and No-Show: If Client desires to cancel Services, reschedule Services, or if it becomes impossible for the Property to render Services due to the fault of the Client or parties related to the Client, such as failure of one or more essential parties to the event to arrive in a timely manner, Client shall provide notice to Property as soon as possible via the Notice provisions detailed in this Agreement.  Upon cancellation or unreasonable delay, all outstanding fees are immediately due and payable to Property.

Cancellation of the Event shall be deemed to have occurred upon the earlier of: (a) Client providing verbal or written notice of intent to cancel, or (b) Client becoming fifteen (15) days delinquent on any scheduled payment.

Upon cancellation, a non-refundable Cancellation Fee of $190.00 shall be immediately due and payable in all cases. In addition, Client shall be responsible for paying the difference, if any, between the total amounts previously paid and the applicable “Cost of Holding Date” amount in effect at the time of cancellation.

The Cost of Holding Date (shown below) is a benefit offered solely as part of the General Date Release Agreement. Client acknowledges and agrees that this benefit is only available if the General Date Release Agreement is executed and the required cancellation payments (including the $190.00 Cancellation Fee and any variance between the Cost of Holding Date and amounts previously paid) are made in accordance with that Agreement.

If Client declines to sign the General Date Release Agreement, then the Cost of Holding Date benefit is forfeited in full. In such case, the full remaining balance of the Event Contract shall become immediately due and payable upon cancellation, and Legacy Hill Farm, LLC shall be entitled to pursue all available remedies, including collection of the outstanding balance and associated costs.

Rescheduling: The Client may change the event date for a $1,000 date transfer fee if the date is changed at least 12 months before the scheduled wedding.  The date transfer fee will be added to the account and be payable to the Property immediately to secure the new date.  The greater of the initial booked rate or current going rate of the date selected will be charged to the Client.  Dates for transfer are subject to availability.  If the date is rescheduled the Cost of Holding Date refund policy will be forfeited by the Client (see below).  

Refunds: Property is not required to provide refunds to Clients, but will honor the Cost of Holding Date schedule and Avoided Event-Day Costs outlined below if the Client agrees to the General Date Release Agreement.  These two refund exceptions don't change the non-refundable nature for all payments made to Legacy Hill Farm. 

• Avoided Event-Day Costs Refunds: Legacy Hill Farm may, at its sole discretion, elect to issue a limited refund to reflect avoided event-day costs if cancellation-related expenses were minimal. Refunds of this nature are only available if Client has fully satisfied all obligations under the Cost of Holding Date schedule (below) at the time of cancellation. This discretionary refund, if any, shall not affect the non-refundable nature of all other funds paid.

• Cost of Holding Date Refunds: if Client's payment plan results in amounts paid in excess of the Cost of Holding Date schedule at the time of cancellation, Client may be eligible for a refund of that excess upon signing the General Date Release Agreement and making final cancelation payments.  Acceptance of any such refund by Client shall constitute a full and final release of any further claim against Legacy Hill Farm relating to the cancelled event and this Agreement.  In addition, Client hereby relinquishes and releases any and all rights to use or occupy Property's venue on the cancelled event date. The Property shall have the full and exclusive right to use, market, and resell the date at its sole discretion, including at rates higher or lower than paid by the Client. Client acknowledges they hold no further rights to the date, the venue, or any proceeds from any resale. 

Replacement Events: Property has no responsibility or duty to find a replacement client for the Client's Event date.  If the Property does find a replacement client, no refund will be available to the Client because of the damages incurred by the Property due to the Client cancellation (damages shown below).

Liquidated Damages; Non-Refundable Payments

All payments made to Legacy Hill Farm (LHF) are non-refundable and represent liquidated damages, not a penalty. Client acknowledges that LHF was fully ready, willing, and able to perform under the Contract, and that had the event not been cancelled by Client, LHF would have received the contracted revenue for that date.

When a cancellation occurs, LHF is damaged due to Loss of Volume, since any new client booking the released date is presumed to have otherwise purchased a different available date, resulting in fewer total bookings overall. Accordingly, LHF applies the Cost of Holding Date schedule to reasonably liquidate its damages, including:

• The lost revenue if no rebooking occurs,

• The revenue lost from the Loss of Volume if a rebooking occurs, where had the original not been cancelled, the rebooking would have resulted in two bookings rather than simply backfilling the original cancellation,

• The costs of attempting to resell the cancelled date (if resale is possible at all), and

• Cancellation-related expenses, including administrative time, consulting services, and legal fees.

Cost of Holding Date: The Cost of Holding Date represents the cost burden held by Client for reserving and removing a wedding date from Legacy Hill Farm's calendar.  To balance the damages to Legacy Hill Farm resulting from a cancellation, as well as to provide Clients with clarity regarding their cancellation obligations, a Cost of Holding Date schedule has been created. Unlike traditional no-refund policies that impose 100% forfeitures at 12 months or 6 months or other, this schedule more accurately reflects both the damages sustained by the Venue and the interests of the Client by increasing the burden to the client gradually over time.  This schedule establishes the portion of the wedding date value that becomes non-refundable at different points in time prior to the scheduled event. The Cost of Holding Date is a benefit offered solely as part of the General Date Release Agreement. Client acknowledges and agrees that this benefit is only available if the General Date Release Agreement is executed and the required cancellation payments are made in accordance with that Agreement at the time of cancellation. If Client’s payments exceed the Cost of Holding Date obligation at the time of cancellation, Client may be entitled to a refund of that excess. The schedule is provided below.

• Base Non-Refundable Amount (16+ months in advance): 33.33% of the total wedding value remains due.  This Base Amount is non-refundable under all circumstances.

• 15 to 6 months in advance: The cost increases by 6.67% per month, evenly distributed, until reaching 100% at 6 months prior to the event.

• 6 months or less in advance: 100% of the total wedding value remains due.

Force Majeure

A force majeure event will delay the performance of this agreement (other than the payment of money by the Client), but will not excuse this agreement.  The Property is not in breach of this Agreement, or liable to the Client if a force majeure event delays the performance of this agreement.  A force majeure event is an event of a disastrous occurrence outside the control of either party that materially affects the Services provided in this Agreement, including:  

1. An Act of God or Natural Disaster (fires, explosions, earthquakes, hurricane, flooding, storms or infestation); or

2. War, Invasion, Act of Foreign Enemies, Acts of Government Authority, Government mandates, Civil Insurrection, Gathering Bans, Trade Restrictions, Embargo, or other Hostility (whether declared or not); or

3. Contagious disease outbreak including but not limited to a pandemic, epidemic, viral outbreak, isolation, or quarantine situation; or

4. Any hazardous situation created outside the control of either party such as a riot, disorder, nuclear leak or explosion, or act or threat of terrorism;

If a force majeure event occurs, the Property shall, as soon as practicable notify the client of the force majeure event and its impact on the performance under this Agreement.  The Property will use reasonable efforts to reschedule the event, in which case the deposit will be applied towards the rescheduled event, subject to the following: (A) the rescheduled date is not guaranteed to be on the same day of the week as the original date booked, (B) the dates offered by Property will be based on availability determined in Property's discretion, (C) the Client must pay the difference between the cost of the event for the rescheduled date and the deposit amount, and (D) additional reasonable restrictions as determined by the Property.  No refund or partial refund will be provided in any event. 

Waiver of Servicemembers Civil Relief Act (SCRA) and Minnesota SCRA Protections

This waiver pertains to servicemembers during periods of military service.

If the Client(s) are servicemembers, an additional waiver will be supplied to them in adherence to 50 U.S.C. § 3918(a).  To the extent the client has rights and protections arising from the Servicemembers Civil Relief Act ("SCRA") and Minnesota-Specific SCRA Protections contained in Minn. Stat. §325G.55, those rights are waived to the greatest extent permitted by law.  Cancellations will not be permitted to the client if they experience a permanent change of station or enter active duty.  No refund or partial refund will be provided. 

If the client(s) experience a permanent change of station or enter active duty the Property will use reasonable efforts to find a later date to perform the services.  The later date is not guaranteed to be on the same day of the week as the original date booked.  The later date of the event will be based on availability.  

Failure to Perform Services

If a force majeure event does not occur and the Property selects by their choice alone to not perform its obligations through no fault of the client or related parties, the Property (or a responsible party) will:

1. Immediately give Notice to Client via the Notice provisions detailed in this Agreement; and

2. Find a reasonable venue replacement on property OR issue a refund or credit based on a reasonably accurate percentage of Services rendered.  

Additional Regulations

The property has additional regulations and notifications listed here. Client assumes full responsibility for the wedding party, guests, and vendors to comply with the Property rules.

• Agriculture District: Venue is located in an agricultural district.  Farming activities may occur near the Property. 

• Alcohol Provision: The couple can bring alcohol onto the Property, but it must be placed in cars 1 hour before the wedding ceremony begins and no coolers are allowed on porches or patios. 

• Camping: Camping is not permitted on the Property.

• Candles and Open Flame: The use of open flames in the pavilion is prohibited except in containers pre-approved by The Property; Approved candle containers have the candle contained in glass to prevent wax spills, injury, or fire.  Open flame candles are only allowed in the pavilion.

• Children Supervision: 14 years and younger must be accompanied by an adult at all times.

• Decorations & Placement: Decorations, decoration placement, and the hanging of items must be approved by the Property.

• Drugs: No illegal drugs shall be brought to or used on the property.

• Event Early-Termination: The Property reserves the right to terminate the event or the participation of individuals in the event at any time during the event and no refunds will be given should this occur (i.e., Tornado, Earthquakes, Drunken Brawl, Fight, etc.).

• Flame & Fire: Any fire started outside direction or acceptance of the Property is not allowed.

• Items Not Permitted: Confetti, glitter, silly string, artificial flower petals thrown down the aisle, fireworks, items to be thrown at the Wedding Couple (i.e., birdseed, lavender, seeds, etc.) are not permitted.

• Laws: Breaking of laws (i.e., vandalism, theft, trespassing neighbors' land, trespassing off-limit portions of the Property, underage drinking, possession, and use of drugs, but not limited to this list) is not permitted.

• Lost & Found: If there are lost and found items discovered on the property they will be held by the property for 48 hours.  If they are not claimed and collected after 48 hours all items will become the property of the Property.  If any decorations are left behind at the close of the event they will become the property of the Property.

• Marijuana: The use of marijuana or any similar substance is not permitted anywhere on the Property, indoors or outdoors. 

• Parking & Lawn Protection: Guests must follow Property staff and parking attendant instructions at all times. Driving or parking outside designated areas is not allowed. Damage to lawns or grounds caused by unauthorized driving or parking is strictly prohibited and will be charged to Client.

• Rehearsals: The Client can perform a rehearsal on the day of their event during the rental period.  If a rehearsal is desired prior to rental date, the Client may be able to purchase outside of this agreement if available by the Property. 

• Wedding Coordinator: A wedding coordinator is required.  We highly recommend a professional coordinator, however we do not require it.  You may have a coordinator who is not a professional. This person must be available and able to manage your day.

• Seating: Outside furniture is not to be moved and/or attempted to be moved.

• Smoking and Vaping:  Permitted in designated smoking areas

• Sublets or subleases: Not permitted. 

• Suites Use: The wedding party and the clients' families are permitted access into the suites.  Additional guests and vendors are not permitted into the suites unless granted access by the Property. 

General Provisions

Governing Law

The laws of Minnesota govern all matters arising out of or relating to this Agreement, including torts.

Severability

If any portion of this Agreement is deemed to be illegal or unenforceable, the remaining provisions of this Agreement remain in full force. 

Notice

Parties shall provide effective notice ("Notice") to each other via either of the following methods of delivery at the date and time which the Notice is sent:

Merger

This agreement constitutes the final, exclusive agreement between the parties relating to the Services contained in this Agreement.  All earlier and contemporaneous negotiations and agreements between the parties on the matters contained in this Agreement are expressly merged into and superseded by this Agreement.

Amendment

The parties may amend this Agreement only by mutual assent in a writing via proper Notice.

Dispute Resolution: Mediation and Arbitration Agreement

If a dispute arises from or relates to this Agreement or the breach thereof, and if the dispute cannot be settled through direct discussions, the parties agree to endeavor first to settle the dispute by mediation before resorting to arbitration.  

The parties further agree that any unresolved controversy or claim arising out of, or relating to, this Agreement, or the breach thereof, shall be settled by confidential arbitration in accordance with the Arbitration Rules of the American Arbitration Association and any award rendered shall be final and binding upon the Parties hereto, and judgment on the award rendered by the Arbitrator may be entered in any court having jurisdiction thereof.  
Claims shall be heard by a single arbitrator.  

The place of arbitration shall be Red Wing, MN. 
The arbitration shall be governed by the laws of the State of Minnesota. 
Each party will, upon written request of the other party, promptly provide the other with copies of all relevant documents.  There shall be no other discovery allowed.  

The prevailing party in any such dispute will be entitled to recover its reasonable attorneys’ fees and costs to the extent its claims or defenses are successful.  

Except as may be required by law, neither a party nor an arbitrator may disclose the existence, content, or results of any arbitration hereunder without the prior written consent of both parties.

Headings

Headings and titles are provided in this Agreement for convenience only and will not be construed as part of this Agreement.  

Forms of Payment

Payments may be made by check, credit card, or Bitcoin.

• Check: Please make checks payable to Legacy Hill Farm, LLC, 16434 Highway 61 Boulevard, Welch, MN 55089. Returned checks are subject to a $100 service fee.

• Credit Card: American Express, Discover, MasterCard, and Visa are accepted. No credit card processing fees will be charged.

• Bitcoin: Accepted at the current market exchange rate at the time of payment.