Vendor Information
Updated: September 2026
Welcome to Legacy Hill Farm
We are so excited to have you serve as a vendor at Legacy Hill Farm!
This Vendor Information guide outlines any rules and best practices that will help the event you are working at go smoothly. We are available at info@legacyhillfarm.com if needed. Thanks!
The Easy 1-2-3
01
Park in the main lot.
02
Check in with the Venue Manager
03
Unload/Setup as directed by the Venue Manager
Britany Moser Photography
Venue Access
GATES OPEN
Depends on the access start time of the event.
Check with our mutual client.
GATES CLOSE
All guests and vendors leave the venue prior to closing time.
Thursdays………….10pm
Fridays…………..11:59pm
Saturdays………….11:59pm
Sundays………………10pm
Early Shutdown: Some events finish early and the gates will close accordingly. Please check with our client regarding their timeline.
Late Departure: Clients shall be charged $500 + $150/hr if vendors have not left the property by closing time.
Venue Manager
CHECK IN
Please check in with the
Venue Manager on arrival at the Trailer
near the Fountain Courtyard.
AVAILABILITY
Our Venue Manager will be available
on the day of the event and will answer questions you may have regarding
the venue.
Parking & Vehicles
FREE PARKING
Park in the main lot on arrival.
LAWN DEFACEMENT AND
PROPERTY DAMAGE
Only operate vehicles and park where permitted.
See signs and ask Venue Manager for accessible areas.
SAFETY AND LIABILITY
Protect your property and lock your vehicle. Legacy Hill Farm assumes no liability or responsibility for damage which may result from the use of parking facilities or services, or enforcement of regulations unless the injury, damage, or loss is caused by the gross negligence of Legacy Hill Farm. Vendors will be liable for lawn defacement and property damage resulting from vehicle use.
General Rules & Best Practices
Cameron and Tia
Lulle Photo
Taryn Christine Photography
GARBAGE AND RECYCLING
Utilize the dumpsters when possible to reduce trash and recycle bin use for event guests. Recycling must be separated, boxes broken down, and no plastic bags placed in recycling
LADDERS
No ladders provided, bring one if needed. An 8 – 10 foot ladder is needed.
LOAD IN/LOAD OUT
Check in with the Venue Manager for direction — No carts provided.
PAVILION GLASS DOORS
Notify Venue Manager to open or close glass doors.
SMOKING
Smoking in designated areas only
STORAGE
No storage available, use your vehicle if necessary.
TABLE LAYOUT
Tables should remain located where they are and not moved. Please connect with the venue manager if you have any questions.
Compliance: Your compliance with these rules and best practices is appreciated. Non-compliance may result in a requirement to leave the venue and inability to work at the venue in the future. Legacy Hill Farm shall enforce these rules and seek remedy as permitted by law if necessary.
Florists & Decor Info
DECOR
Decor includes all event rentals.
Not Permitted: floral foam in the fountain, confetti, glitter, silly string, taper candles not supported with base and hurricane, artificial flower petals, fireworks, and common items thrown at the couple (birdseed, lavender, seeds, rice, etc.)
INSTALLATIONS
Any installations must be approved by the venue and installed and removed by an insured florist.
TEARDOWN
All florals and decor shall be removed same day.
GREEN WASTE
Please use the green waste bins located by the dumpsters for loose green waste materials. Do not bag your green waste.
Lily Lacaster Photography
Photographers & Videographers Info
STAY IN DESIGNATED AREAS
Guests and vendors are not permitted to go onto neighboring properties and staff only areas. Trespassing onto neighboring properties is against the law which could result in the neighboring property owners bringing legal action against you. We have placed signs around the property to help you make sure you are in designated areas for public/photo use. All of the fields beyond the fence and tree-line surrounding Legacy Hill Farm are neighbors’ land.
Please see the Venue Manager with any questions.
DJ & Band Info
Charise Healey Photography
MUSIC SHUTOFF
Due to township and county requirements:
DJs
Music must end by 11:15pm on Fridays and Saturdays and 9:15pm on Thursdays and Sundays.
Live Bands
Music must end by 11pm on Fridays and Saturdays and 9pm on Thursdays and Sundays.
SOUND LEVEL
Volume
DJs and bands must follow venue sound requirements. Our Venue Manager and security team oversee volume and bass throughout the event.
11 PM and Later
Sound levels are adjusted slightly down after 11pm.
TEAR DOWN
All equipment must be packed and off the property according to times outlined in Venue Access. Please set aside enough time to pack up and let the client know when you will be stopping the music.
Insurance & Assumption of Risk
INSURANCE
All vendors or those acting in a vendor role, must carry general liability insurance with: (1) $1M per occurrence / $2M aggregate; (2) A Certificate of Insurance (COI); (3) Legacy Hill Farm listed as Additional Insured with the event date
PROTECT YOURSELF & YOUR PROPERTY
Legacy Hill Farm assumes no liability or responsibility for injury, damage, or loss which may occur to you, your team, and your property, unless the injury, damage, or loss is caused by the gross negligence of Legacy Hill Farm. You, as the vendor, assume the risk inherent in providing services at an indoor/outdoor venue. Inclement weather is possible and it’s your responsibility to make accommodations to prevent any potential injury to yourself and damage to your property.
SECURITY
Please follow any instructions provided by security.
Aline Photo Co
We Look Forward to Working with You!
AT LEGACY HILL FARM
